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Пакт шукає спеціаліста(-ку) з грантів / Grants Officer

 Position Purpose

Pact seeks a Grants Officer for the USAID/Ukraine Public Health System Recovery and Resilience Activity. This activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. The Grants Officer will support the Grants and Contracts Manager to provide administration of the full cycle of grants and contracts management for the project, ensure direct technical assistance to sub-awardees, as well as monitor implementation of sub-awardees under the project, with particular This is to be a five-year activity.

Key Responsibilities

The Grants Officer will support effective and efficient sub-awards management and administration to achieve the program goals, working with partner organizations of all levels. The role will provide administration of the full cycle of the grants and contracts management for the project, beginning with solicitations for procurement and grants, pre-award, assessments, managing deliverables, monitoring and ensuring compliance with rules and regulations, managing close-out procedures, and managing complete files and data management for each award.

Specific Duties

The specific duties to be carried out by the successful candidate are listed below:

  • Form solicitations, ensuring the availability and eligibility of partners selected to work with Pact under the project.
  • Coordinate sub-awardee  assessments, cost and price analysis and facilitate the communication of the needed information to obtain donor approval
    •  Ensure proper negotiation of final terms and conditions for grants and contracts, under the direction of the Grants and Contracts Manager, and review and analyze budget estimates for all alibility, reasonableness, and consistency
    • Ensure proper preparation and execution of grant and contract documents, and grant disbursements consistent and compliant with donor and Pact requirements, and project procedures and best practices.
    • Work closely with Program staff to ensure that sub-award monitoring and evaluation is conducted as required and that financial deliverables, deadlines, programmatic outputs and impact are captured and recorded in the project databases in an accurate and timely manner
  • Ensure all required documentation is available and stored as per respective Pact policy.
  • Ensure timely and accurate use of Pact's subaward management system (Salesforce) for subaward issuance and management
    • Ensure that awards are closed out within required timeframe
    • Perform other duties as assigned
    • Support in delivering information for contractual reporting purposes as needed.

Basic Requirements

  • University degree in Public Management, Public Policy, Public Finances, Law, or related field
  • Minimum of 3 years in a similar position with a program supported by international donors
  • Proven understanding of awards management cycle
  • Good organizational skills and ability to manage a complex workload and deadlines
  • Highly effective administration skills, including computing, word processing, and data management and visualization
  • Excellent communication skills (both written and oral) in English and Ukrainian

Preferred qualifications

  • Five or more years of experience in a similar position; experience working with international technical assistance programs supported by USAID and/or other international donors
  • Strong time management and organization skills, flexibility, excellent interpersonal skills, and ability to work collaboratively on a wide range of issues
  • Ability to diplomatically and patiently forge consensus between diverse stakeholders on grant-making issues
  • Self-motivated and committed to Pact’s mission and values
  • Ukrainian nationals only

To apply please send cover letter and CV to pactukraine@pactworld.org no later than June 22, 2022.  Only shortlisted candidates will be contacted.