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Pact seeks Program Assistants

Specific Duties and Responsibilities:

  • Provide support to Technical team with preparation and conducting program activities and events: communication with partners to invite/confirm participation in trainings and events, collecting information and data from partners, circulating information per guidance from program staff responsible for event/training.
  • Prepare materials as necessary to program staff to use on official trips or meetings.
  • Prepares informal translations for program related correspondence and materials.
  • Route program correspondence to and from concerned program staff and maintains follow up system.
  • Draft correspondence on variety of program related matters.
  • Keep list of names, addresses and telephone numbers of project counterparts, government officials.
  • May be assigned additional duties and responsibilities as required of the job. May be called upon to coordinate, or assist with, special projects, events or functions as directed.
  • Perform all work safely and maintain a safe working environment.
  • Perform other duties as assigned.


  • Excellent organisational skills and ability to manage a complex workload and deadlines.
  • Excellent communications, writing and presentation skills.
  • Excellent written and spoken English and Ukrainian.
  • Highly effective administration skills including computing, word processing and internet use.
  • Pro-active, intuitive, fast-thinker, and able to work with minimal supervision.

Education and Experience Requirements: 

  • University diploma. A minimum of one year of clerical or administrative experience.
  • Must be familiar with the office practices, particularly in the project management field.
  • Advanced level keyboard skills and computer literacy on a variety of software applications (MS Word, Excel, Access, Open-net, etc.).
  • Ability to organize routine data and maintain established procedures. 
  • Ability to be flexible, resourceful, and service-oriented in dealing with people.

To apply please send cover letter and CV to onechyporko@pactworld.org no later than December 9, 2022.  Only shortlisted candidates will be contacted.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.